3-2-2 Town Clerk.
A. Records. The Town Clerk shall keep a true and correct record of all business transacted by the Council and any other records that either pertain to the business of the Town or that the Town Manager directs. The Town Clerk shall plainly label and file separately all resolutions, notices, deeds, surveys, leases, paid and unpaid vouchers, inventories, letters, orders and any other Town-related documents.
B. Public Inspection of Records. The Town Clerk shall keep convenient for public inspection all public records and public documents under the Clerk’s control, as provided by State statute.
C. Monthly Reports. The Town Clerk shall collect from Town officials such monthly reports prepared in such manner and to include such information as may be directed by the Town Manager.
D. Action Minutes. The Town Clerk shall prepare or cause to be prepared all minutes of Council proceedings and ensure their correctness and accuracy.
E. Ordinances, Resolutions, Budgets and Notices. The Town Clerk shall process, record, file, publish and, if required by State statute, post all ordinances, resolutions, budgets and notices that may be passed by the Council.
F. Duties as Treasurer. The Town Clerk shall also be Treasurer of the Town and have such duties and responsibilities as prescribed by the Arizona Revised Statutes.
G. Election Official. The Town Clerk shall be the Town Election Official and perform those duties required by Arizona Revised Statute 9-821, Title 16, and Title 19.
1. Pursuant to Arizona Revised Statute 16-201, on the eighth Tuesday prior to a general election at which candidates for public office are to be elected, a primary election shall be held.
2. In accordance with Arizona Revised Statute 16-204(B)(2), the Town will hold their general election on the third Tuesday in May.
3. Pursuant to Arizona Revised Statute 16-204, a special election may be held only on the consolidated election dates prescribed by this statute.
H. Licenses. The Town Clerk shall issue or cause to be issued all licenses that may be prescribed by State Arizona Revised Statute 9-240(B)(19) or Chapter 8, Business Regulations, or the Oro Valley Town Code. No license shall be granted for more than one (1) year, and the charge for any license so issued by the Clerk shall not be less than ten dollars ($10.00) nor more than five thousand dollars ($5,000).
I. Administrative Duties. The Town Clerk shall perform those administrative responsibilities and duties that are conferred upon the Clerk by the Town Manager in addition to those specified in this code.
J. Code Editor. The Town Clerk, in consultation with the Town Attorney, shall be designated as the Code Editor, and shall perform those duties associated with editing the Oro Valley Town Code. The Town Clerk shall not alter the sense, meaning, or effect of any code provision, but may:
1. Renumber sections and parts of sections of newly enacted text.
2. Rearrange sections, parts of sections, articles, chapters, and titles.
3. Change reference numbers to agree with renumbered sections, parts of sections, articles, chapters, and titles.
4. Change capitalization for the purpose of uniformity.
5. Correct manifest clerical, typographical and electronic database errors in statutory and nonstatutory text.
6. Electronically supplement the code within thirty (30) days from the date of the final passage of the ordinance, and each replacement page of the code shall then be properly identified and timely inserted into each copy of the code notebook.
K. Acceptance on Behalf of the Town. The Town Clerk is the proper party for acceptance of any and all official notices required to be served upon the Town of Oro Valley. The Town Clerk shall accept official notices in accordance with Arizona Revised Statute 12-821.01, and service of process in accordance with the Rules of Civil Procedure 4.1(c)(5)(j).
L. Appointment, Evaluation and Termination. The Town Clerk shall be appointed, evaluated and terminated by the Town Manager in accordance with Town policies and procedures or pursuant to an employment agreement. ((O)12-01, 01/18/2012; (O)07-37, 09/05/2007; (O)02-02, 01/09/2002)