3-4-8 Materials Management.
A. Definitions. In this section, unless the context otherwise requires:
Property means supplies, materials, goods or fixed assets.
Surplus property means property no longer needed by using agencies for their operations, property in poor or nonworking condition, or property that has become obsolete.
Unclaimed, lost and confiscated property means all property used as evidence in the courts and remaining unclaimed after final disposition, property seized by a peace officer as being used unlawfully, and all property coming into the hands of any Town Officer or employee as lost or unclaimed.
B. Materials Management Guidelines. The Procurement Agent shall establish regulations governing:
1. The sale, lease, or disposal of surplus property.
2. The sale or disposition of unclaimed, lost or confiscated property.
C. Surplus Property Listing. Using agencies shall submit to the Procurement Agent, at such time and in such form prescribed, reports showing all supplies and equipment which are no longer used or have become obsolete or worn out. A listing of surplus property shall be maintained and such property shall be transferred between departments and divisions as needed prior to pursuing any disposal method.
D. Disposal of Surplus Property. The Procurement Agent shall have the authority to dispose of any surplus property which it principally had a right to acquire. If the property cannot be used by any department or division or has become unsuitable for Town use, the Procurement Agent may pursue any disposal process which benefits the Town to include:
1. Selling the surplus property at public auction, live or electronic.
2. Trading the surplus property for credit against new purchases.
3. Selling the surplus property through the competitive sealed bidding process after proper public notice.
4. Consigning surplus property to third parties for sale upon terms advantageous to the Town. Such method may not be used unless, in the opinion of the Procurement Agent, it is the only viable disposal method available.
5. Gifting to charity if in the opinion of the Procurement Agent the surplus property cannot otherwise be disposed of using any of the other methods described in this section.
E. Surplus Property Proceeds. All proceeds from the sale of surplus property, less selling expenses shall be deposited in the appropriate revenue account of the Town.
F. Disposition of Unclaimed, Lost or Confiscated Property. Unclaimed or lost property excluding knives, firearms, ammunition or other weapons may be transferred to using agencies upon submission of a detailed request from the using agency to the Procurement Agent.
Unless otherwise provided for, all remaining unclaimed, lost and confiscated property shall be disposed of in accordance with procedures established in this article. Proceeds of the auction, less selling expenses if applicable, will be deposited to the Town’s General Fund unless otherwise required.
G. Town Property Records. All surplus property sold at auction, traded, donated, or otherwise disposed of shall be reported to the Finance Department on the required forms for the purpose of updating applicable Town property registries. ((O)08-03, 02/20/2008)