A. Regular Meetings. The Town of Oro Valley Building Safety Board of Appeals may hold regular meetings, when necessary, at the Oro Valley Town Hall on the third (3rd) Tuesday of each calendar month and shall be duly noticed, in accordance with State law, as to the exact date and time. If there are not applications, hearings, or other agenda items to consider, the meeting may be omitted although the Board shall meet at least once annually. If it is a necessary to change the meeting, a notice of such change shall be posted at the official Town posting areas. All meetings shall be recorded and accurate minutes shall be approved by the Board.

Upon receipt of a Notice of Appeal, the Board shall fix a reasonable time for hearing the appeal and give notice thereof to the parties of interest and to the public.

B. Special Meetings. Special meetings for good cause may be held by the Board on call of its Chairman or of a quorum of members, which call shall be filed with the Secretary, or as may be scheduled by a majority of the members at any previous meeting. Notice to the public shall comply with the Arizona Open Meeting Law.

C. Public Meetings. All meetings and hearings of the Board, except Executive Sessions, shall be open to the public. Any action calling for a formal vote shall take place only at a public meeting.

D. Site Inspections. The Secretary shall conduct a site inspection for the Board members on all abatements and other matters deemed appropriate by the Chairman. The Board members who are unable to attend the group site inspection may visit the site individually. The notices of such inspections shall be as provided by law.

E. Quorum and Voting. Three Board members shall constitute a quorum. The affirmative vote of a majority of the members voting shall be required for passage of any matter before the Board. The minutes of the meetings shall reflect the matter before the Board. The minutes of the meetings shall reflect the “ayes” and “nays” cast on a particular measure and shall reflect the vote of each member present or if absent, or if failing to vote, shall indicate that fact. If a member declares a conflict of interest relative to a particular issue, the member will abstain both from voting and from the deliberations of the matter in question.

If a quorum is not present at a regular or special meeting, such meeting will be continued to a specific time. If hearings are pending, the continuance will be limited to one week or to the earliest date that a quorum can be obtained. ((O)02-34, 11/06/2002)