F. Neighborhood Meeting Requirements
1. Number of Meetings
a. A minimum of two (2) neighborhood meetings are required with the following exceptions:
i. One (1) meeting may be sufficient if the project is of very limited scope and no relevant public concerns have been expressed, as determined by the Planning and Zoning Administrator.
ii. The Planning and Zoning Administrator will announce at the meeting if additional meeting(s) are required to provide more information or to allow for more discussion on the request.
iii. If the project type, layout, or previously agreed upon mitigation solutions are substantially changed after meeting with neighbors, an additional meeting may be required as determined by the Planning and Zoning Administrator.
2. Meeting Location
Neighborhood meetings must be held in a facility that:
b. Provides access for persons with disabilities.
a. Neighborhood meetings should typically be scheduled on a weekday evening so that working residents may attend, but may be adapted to neighborhood needs, as appropriate.
b. The first meeting must be scheduled prior to formal submittal of the application.
c. The second meeting is required prior to a formal Town public meeting or hearing.
d. Subsequent meetings may be held during the public hearing process to provide the opportunity to understand resident’s position relative to the request.
4. Meeting Notification
a. Notice shall be provided to all persons and entities identified in the public outreach plan. At a minimum, public notice shall be provided at least fifteen (15) days prior to the meeting, including:
i. A description and the location, date and time of the meeting shall be mailed to property owners within one thousand (1,000) feet for General Plan amendments and to property owners within six hundred (600) feet for all other applications. The notification area may be expanded to include entire neighborhoods or subdivisions which may be impacted by the request, as determined by the Planning and Zoning Administrator.
iii. Other additional methods identified in the public outreach plan, as approved by the Planning and Zoning Administrator.
a. A Town-approved facilitator may be utilized to assist with neighborhood meetings, as defined in the public participation and notification policy.
b. If professional facilitation services are required as determined by the Planning and Zoning Administrator, the applicant is responsible for the fees incurred for such services.